Minutes of Eastern Region Triathlon England Committee Meeting

Next  Generation, Hatfield, 16th November 2007

 

Present

 

Paul Dutton (Chair) (PD)

Simon Perkins (Secretary) (Minutes) (SP)

Keith Perry (KP)

Richard Fuller ((RF)

 

In attendance

 

Ceri Winter (RDM) (CW)

Tim Williams, Cambridge Tri (TW)

Sue Fuller, East Essex Tri

 

(1) Apologies

 

Simon Edwards (Treasurer) (SE), Tom Cudmore

 

ITEM

MINUTE

ACTION

2

Minutes of previous meeting agreed

 

3

Matters arising:

Item 7; Adult series for 2008, SE proposal not yet submitted to committee. TW said Cambridge are keen to take part in series. PD to remind SE of outstanding item.

Item 8; RF reported Children series prize giving going ahead at Chelmsford bowling centre, Sat 24th November.

 

 

PD

4

Chairman’s update:

PD pleased to congratulate RF in receiving volunteer of the year award.

With Hertfordshire Sports Partnership and through Workforce Development Funding, Hertfordshire will have a new triathlon development post split to develop the sport between the ages of 16-24 and triathlon for all ages in Hertfordshire. The balance of skills required by the post was discussed, with TW and RF relating their experience with similar posts. RF suggested the focus of the post should be in development rather than coaching.

CW & KP at PD’s request had been pushing Triathlon England for a timetable for the 2008/9 funding cycle. KP commented that we were the first region to raise the topic.

 

 

 

 

 

 

 

 

 

PD&KP

 

KP

5

RDM update:

‘Club & Coach’ funding is now signed off. There will be 3 posts (one full time equivalent) delivering 70% of coaching time initially in Peterborough, East Essex & Norfolk. Mark Barfield will be interviewing for the positions. Coach titles to be advised & appointments are anticipated by Spring 2008.

RF suggested match-funding the posts. CW thought it would complicate issues.

Schools Aquathlon Template; Herts – will be included as a demo sport in the Herts Youth Games (May-June 2008); Essex – a proposal will be submitted for a Triathlon Youth Games event; Bedford & Cambridge have agreed one event each for 300; Peterborough & Suffolk will hopefully follow. These will lead to a regional final event in July 2008. No budget for final, so Venue needs to be at NO cost. CW will hunt for appropriate venue.

 

 

 

 

 

 

 

 

CW

6

Accounts:

SE absent to answer queries but had offered to do so over the phone. After discussion those present decided that PD should email SE a set of questions/actions, and then phone SE with a follow up email going to the whole committee.

Those questions/actions were:

  • An update on the region’s finances
  • Bank statement to go with the annual accounts
  • How many signatures were required on a cheque against the region’s account?
  • How did SE propose to process a new mandate for the region’s account given the change of officers?
  • The region had to submit 18 months of accounts

The committee agreed that for the treasurer’s protection two signatures should be required on cheques as was normally the case on club accounts, and that the signatories should be any two of the: Chairman, Secretary and Treasurer.

 

PD

7

Budget 2008:

KP commented Eastern region had been the first to push for a timetable and clear guidance on the 2008/9 TE bidding and budgetary process. This was being acted on by Helen Wyeth of TE.

 

PD commented that it was important that region’s knew whether they were bidding against the whole of the funds nationally available or against a nominal allocation based on membership.

 

RF suggested raising the profile of TE eastern region by:

  • Buying banners for use at tri events from 2008/9 budget
  • Gaining use of the TE members list for eastern region direct email shots

 

CW and KP agreed to press TE for the region’s email list. There was some discussion with thoughts on Data protection and suggestions to have information on Triathlon England (TE) membership form that members contact details will be forwarded to the Region.

 

RF had also produced a list of suggested bids for 2008/9 which he would email to the committee.

 

It was agreed to postpone further discussion on bids to the next meeting.

 

 

 

 

 

 

 

CW

8

Junior League 2008:

RF proposed using the same events as 2007, which was agreed. Format for clubs submitting race results must be observed in 2008 otherwise there would be further delays & confusion. RF agreed to run league in 2008.

 

RF

9

Adult League 2008:

Essex Police Tri had emailed PD to support re-establishment of the adult league. TW suggested have a club award. RF suggested a regional club championship race. This was accepted and agreed.

RF will collate results.

 

 

 

RF

10

Academy:

TW reported it should create a quality enviable training environment. Be aimed at Youth & Juniors, who will be invited after application form & club coach recommendation acceptance. TW ran through a suggested application form, RF said criteria for selection must be publicised. PD asked whether selection will be by a point system? TW is holding judgement until interested numbers are known. The Academy is meant for stepping stone and gateway for serious Triathletes to the National Academy, for aspiring top elite Triathletes. Volunteer coaches will be required who hopefully will receive expenses. Need to budget for coach expenses. Academy Triathletes need to be charged a nominal fee. PD asked what funding will be required, TW to report back.

TW suggested finding a venue near Newmarket. Training will focus on cycling. Juniors will be expected to already swim 4 club sessions per week. TW to prepare forms.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TW

11

Juniors Training Camp:

RF suggested Coach Gabor and facilities in Hungary, where costs are minimal. Possible child protection issues, CW to investigate issues further.

 

 

 

CW

12

IRC Team:

No report. To follow next meeting.

 

SE

13

Committee member roles and responsibilities:

KP informed those present that TE were sending out a revised specimen regional constitution in the next few weeks. So it was agreed to postpone this discussion until the revised constitution was received.

 

PD

14

Website:

A formal thanks to RF for his hard work on new website. An annual website cost of £60 was agreed.

www.triathlonenglandeast.org was agreed.

Officers photo’s to be emailed to RF

 

 

 

 

ALL

15

Next meeting:

Next Generation, Cambridge, Friday 18th January 2008,          

7:30-9.30 p.m.

ALL

16

AOB:

SP asked about coaches insurance under British Triathlon policy.KP said new document is in the process of being produced.

 

 

 

Meeting closed at 21.46